Business Support Administrator

About the Company
Our Client, is a global provider of engineering, advisory and science-based consulting services. They combine with other industry leaders to deliver some of Australia’s most remarkable building projects and future ready possibilities through their unrivalled technical know-how and innovation.

About the Role
Reporting to the Business Support Manager, this role is critical in ensuring an effective team working environment and the efficient delivery of support services, locally and nationally.
In joining a national team of administration professionals, you will cover responsibilities in your assigned region and nationally via an online Business Support Centre. Developing and fostering professional networks within your local region and proactively seeking opportunities to offer and streamline support will be an important focus of this position.
Personality traits require a highly energised, resilient, and confident team focused administrator with approximately 3 years’ experience in a similar role.
 
Key Responsibilities:

• Facilitate compliance with all role specific Health Safety and Environment obligations
• Technical Group, Team Executive assistance; including but not limited to timesheet & expense review/entry, project procurement assistance, resource scheduling, maintaining team organisation chart, other ad-hoc team administration requests.
• Arrange, participate in and contribute to group meetings, manage minutes and following up actions when required.
• Assist group with onboarding of new starters
• Administer technical group’s equipment register, and coordinate calibrations/maintenance as needed.
• Monitor, self-assign & complete national administration tasks via the Business Support Centre.
• Compile project reports and presentations ensuring consistency, quality and version control using standard templates/styles.
• Tender preparation assistance, gathering insurances, certificates, CV preparation and client reports.
• Travel management (including flights, hotels, cars etc.) in accordance with company Travel Guidelines and ensuring appropriate approval is obtained.
• Assist with coordinating employee and project office mobilisation requirements; site and office-based resources, booking medicals, client/site inductions and training courses.
• Data entry of geotechnical data e.g. soil/rock logs in gINT software. 

• Typically, 3+ years of project driven administrative experience
• Skilled in managing client expectations and achieving positive outcomes in challenging environments
• Excellent communication and people skills
• Ability to multi-task, prioritise and meet deadlines

• Maintaining quality objectives and functions.
• Assisting in quality processes and reporting.
• Supporting EHS inspections and checks.
• Participating in non-conformance reporting processes.

• Intermediate to Advanced skill level across Microsoft Office suite (Word, PowerPoint, Excel and Outlook).
• Familiar with Office 365 (including SharePoint and OneDrive for Business
• Strong coordination skills.

• Ability to effectively liaise with team members and stakeholders
• Excellent written and presentation skills.

• Highly motivated with the ability to work unsupervised.
• Comfortable working under pressure and meeting deadlines.
• Commitment to quality.
• Team-focused with a proactive approach to problem-solving.

• Manager, Operations team
• Business Support Team Lead
• Discipline Managers
• Consulting staff both internal and external engaged partners